Keep the whole practice day in one calm operating rhythm.
DayLoom brings schedule changes, patient messages, recall follow-up, benefit checks, and claim prep into one reviewed day map so the team can see the next best action before the day unravels.
AI prepares drafts and signals. Staff approve every patient-facing action.
Today’s Day Map
5 lanes- Schedule2 openings need action
- Messages5 drafts need review
- Recall8 recall matches
- Benefits3 benefit checks
- Claims4 claim packets missing attachments
Op 1 · Dr. K
Op 1
Voicemail · review
Eligibility verified
Op 2 · confirmed
Recover before noon
Overdue 4 months
Op 2 · confirmed
84
Managed locations
11,200
Daily admin actions prepared
100%
Human approval rate
58 minutes
Saved per user per day
Representative multi-location DSO figures from internal telemetry logs, January 2025 to June 2026.
One view of the day
Schedule, messages, recall, and claims lanes in a single day map.
Cleaner handoffs
Every task has an owner and a visible next step.
Faster message review
Drafts arrive ready for a staff read, edit, and approval.
Recall that fits the schedule
Overdue patients matched to windows that actually exist.
Claims packets ready sooner
Missing attachments surface before the packet is needed.
One operating rhythm for the whole practice day.
DayLoom gathers schedule, recall lane, message lane, benefit checks, and follow-up work into a day map the team can act on.
Move earlier
See who needs attention before the day tightens.
Miss less
Confirmations, recall lane, and follow-ups held in one review queue.
Recover more open time
Close gaps and steady front-desk flow without adding another hire.
Start the day with the work already woven together.
- Readiness checked on every appointment before the doors open
- Risks in the day map surfaced while there is still time
- Handoffs assigned before the first patient arrives
Morning brief · 7:42 AM
Tuesday — Op 1 & Op 2
14
Confirmed
3
No reply
2
Gaps
14 confirmations sent
SMS · 11 confirmed, 3 still pending
2 schedule risks flagged
Op 2 · 10:40 gap · Op 1 · 3:15 unconfirmed
6 recall matches ready
Drafted texts awaiting approval
See gaps before they turn into lost chair time.
- Open time surfaced in the day map the moment it appears
- Best-fit patients matched from the recall lane
- One staff approval sends the outreach
Open slot detected
Op 2 · 10:40 – 11:25 AM
Best match
Emily T.
Hygiene · 4 mo overdue · 4 min away · prefers mornings
Turn patient messages into reviewed next steps.
- Texts, calls, and portal threads gathered into one review queue
- Urgent patient touchpoints raised to the top of the lane
- Replies prepared and held for staff approval
Message desk
9 inbound · grouped by urgency
Urgent · respond now
Mark D.
SMS4 min agoTooth pain getting worse since last night. Can you fit me in today?
Drafted reply · for staff approval
"Hi Mark — sorry to hear that. We have an opening at 2:00 PM today with Dr. Patel. Reply Y to take it, or call us at the front desk."
Today · respond by 5 PM
Rachel A.
SMS22 min agoNeed to move Tuesday — anything Friday after 2?
Jordan T.
Voicemail1 hr agoAsked about cost of night guard, will call back this afternoon.
Match overdue patients to real openings.
- Two-way texting at a calm, unhurried cadence
- Recall matched to real open time in the day map
- Every reply tracked through to a booked visit
Recall queue
35 patients · grouped by bucket
- 18
6 month recall
·last contacted 2 weeks ago
Likely-fit window: Tue 9–11 AM
- 11
9 month recall
·last contacted a month ago
Likely-fit window: Thu afternoon
- 6
Overdue 12 mo+
·no reply on last attempt
Likely-fit window: Fri morning
Prepare packets without chasing every attachment manually.
- Benefit checks completed before the visit
- Missing items tracked on every claims packet
- Staff approval on each submission, with the handoff logged
Claims desk
Crown seat · Michael R.
Eligibility check
Active
Yes
Remaining
$840
Deductible
$50 left
Missing for submission
Claim packet
6 of 8 complete
Ready to submit once narrative and pre-op X-rays are attached. Reviewed by insurance coordinator.
Built around the real practice day.
Every lane of the practice day, held in one calm workspace.
AI prepares. Your team decides.
DayLoom drafts, summarizes, and sequences the work. Your team reviews every item in the queue, edits what it needs, and approves.
- No clinical advice and no diagnosis
- Staff approval before any patient touchpoint
- Benefit checks and claims packets reviewed by a person
- Every handoff stays visible to the team
Review queue
3 awaiting review- Recall draft for Emily T.Hygiene · 4 mo overdue
- Reply to Mark D.SMS · suggested time
- Insurance follow-upAetna · claim age 23 d
Sterling Dental Partners cut empty chair time from 14% to 6.2%.
Across 14 Greater Atlanta practices, DayLoom replaced manual morning huddle spreadsheets, sticky-note insurance flags, and reactive open-slot calling with a reviewed Day Map for schedule gaps, insurance authorizations, and recall drafts. Morning huddles fell from 22 minutes to 7 minutes per location.
Monthly production reports compared against appointment logs, April 2025 to May 2026.
Empty chair time
14% → 6.2%
Morning huddle
22 min → 7 min per location
Locations live
14 Greater Atlanta practices
“The bottleneck wasn't the volume of work, but the mental tax of tracking which claims were pending and which gaps needed filling. DayLoom doesn't do the work for us - it just tells us exactly where the fires are before we walk in the door. The RBAC ensures my hygienists aren't seeing billing data they don't need, and the approval queue keeps us compliant.”
The Tuesday Gap
A Monday 4:15 PM cancellation for a Tuesday 10:00 AM high-production procedure triggered a Dentrix webhook. DayLoom found three nearby recall candidates, prepared SMS drafts, and routed them for coordinator review. Staff rejected two drafts, approved one, and filled the slot by 4:45 PM.
Estimated $450 in avoided lost production, tracked in the Recovered Production dashboard.
The work that steadies the day first.
Fewer missed confirmations
Confirm by text the day before and see every open reply at a glance.
A recall lane that keeps moving
Bring overdue patients back without stretching the front desk.
Faster patient touchpoint review
Every inbound channel handled in a single review queue.
Simple plans for practice teams.
Start with the day map and the recall lane. Add deeper workflows as the practice grows.
Day Starter
Small practices that need a calmer morning brief, schedule lane, recall lane, and message review.
$149/ per location / month
- Today's Day Map
- Schedule Lane
- Recall Lane
- Message review queue
- Basic benefit-check notes
- 1 practice location
Practice Weave
Most chosenGrowing practices coordinating several operatories, heavier messages, benefits, and claims work.
$349/ per location / month
- Everything in Day Starter
- Benefits Lane
- Claims Packet Lane
- Staff approval queue
- Follow-up workflows
- Team roles
Group Rhythm
Multi-location practices and groups that need shared visibility, advanced roles, and implementation support.
Custom
- Everything in Practice Weave
- Multi-location day map
- Location comparison
- Centralized recall campaigns
- Advanced permissions
- Shared templates
Per practice location, billed monthly. Taxes may apply. Compare plans →
Bring the practice day into one calm operating rhythm.
See how DayLoom keeps the day map, the review queue, and every handoff in one place.
