The day map for busy practice operations.
DayLoom organizes the moving parts of practice operations into lanes your team can review, assign, and complete.
Today · Op 2
Live- 10:00Crown prep — Maya L.Confirmed
- 11:00Open slot · 60 minUnconfirmed
- 12:30Hygiene — David R.Confirmed
Eight lanes, one operating rhythm.
Day Map
The whole day in four reviewable lanes.
Schedule Lane
Gaps, risks, and confirmations in view early.
Message Lane
Every channel sorted into one review queue.
Recall Lane
Overdue patients matched to real openings.
Benefits Lane
Coverage checked before the visit is promised.
Claims Lane
Packet readiness tracked item by item.
Follow-Up Lane
Post-visit steps with a named owner.
Approval Queue
Nothing patient-facing ships without staff review.
Every lane of the day in one reviewed view.
- Confirmations prepared overnight
- Risks in the day map flagged early
- Waitlist matches ready for staff approval
Morning brief
Today- 14 confirmations sent
- 2 schedule risks flagged
- 6 waitlist matches ready
See gaps before they turn into lost chair time.
- Live gap detection by operatory and provider
- Best-fit matches drawn from the recall lane
- Drafted outreach waiting on one approval
Open slot
11:00 AM · 60 min · Op 2
Dr. Patel · Hygiene
Best match: Emily T. — recall overdue 4 mo, lives 4 min away.
Turn patient messages into reviewed next steps.
- Texts, voicemail, and portal threads in one review queue
- Urgency flags on the rows that need a person
- Drafted replies held for staff approval
Reschedule — Crown prep
SMS · 2 min agoHighHi, I need to move my Tuesday appointment. Anything Friday afternoon?
Suggested reply
Hi Mark — Friday at 2:30 PM with Dr. Patel works. Reply Y to confirm.
Match overdue patients to real openings.
- Two-way texting your team approves
- Cadence set by the overdue window
- Matched to today's open time
Recall queue
- Emily T.Hygiene · 4 mo overdue
- Marcus J.Hygiene · 6 mo overdue
- Priya S.Recare · 9 mo overdue
3 drafts awaiting staff approval
Confirm coverage before the chair time is booked.
- Benefit checks queued ahead of each visit
- Plan details summarized in plain language for the front desk
- Anything unclear routed to a person, never assumed
Benefit check
PPO plan — crown prep
Verified · D2740 covered at 50%
- Eligibility confirmed
- Remaining maximum noted
- Frequency limit needs a call
Staff review before anything is quoted.
Prepare packets without chasing every attachment manually.
- Packet readiness tracked item by item
- Missing attachments surfaced early, not at submission
- Every packet reviewed and released by staff
Claims packet
3 open- Narrative drafted
- X-rays attached
- EOB still needed
Close the loop after the visit, not three weeks later.
- Post-visit touchpoints scheduled with a clear owner
- Unscheduled treatment tracked back into the day map
- Each follow-up closes with a logged handoff
Follow-up queue
- 4 post-op checks due
- 2 treatment plans unscheduled
- 1 payment plan follow-up
AI prepares. Your team decides.
- No AI diagnosis — ever
- Staff approval before patient-facing messages
- Insurance and claims always reviewed manually
- Every action visible and reversible
Review queue
3 awaiting review- Recall draft for Emily T.Hygiene · 4 mo overdue
- Reply to Mark D.SMS · suggested time
- Benefit check follow-upAetna · claim age 23 d
See it on your own practice day.
Create your workspace, bring your own data, and keep every patient touchpoint under staff approval.